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If you want a different highlight color, you might try changing the highlight color selected in the Highlight tool on the Home tab of the ribbon before going through the steps. After these steps, the instances of what you searched for are probably highlighted in yellow. Click the Close button to dismiss the Find and Replace dialog box.Word makes all the changes, effectively adding a permanent highlight to everything you were searching for. The word "Highlight" should now appear under the Replace With box. With the insertion point still in the Replace With box, click the Format button.This informs you Word that you want to replace whatever is found with whatever it is that you actually found (the contents of the Find What box). In the Find What box, enter the text you want to find and highlight.The Replace tab of the Find and Replace dialog box. Word expands the Find and Replace dialog box. Click the More button, if it is available.Word displays the Replace tab of the Find and Replace dialog box. You cannot do it, however, simply using the Find feature-you must use Find and Replace by following these steps: This is actually easier to do than you might, at first, presume. He wonders if there is a way to search for something and apply the highlighter to all instances of what is found. This is great, but Wayne would like the highlighting to be permanent, so that it doesn't go away as he makes additional edits in the document. Please do let me know if you have any questions on this topic.When Wayne uses the Find feature of Word to locate text in his document, he can have it highlight all instances of whatever it is that he's searching for. Do subscribe my blog and keep on receiving great tips that will help you achieve greater productivity at work place. I keep on writing articles about time saving MS-Word tips. You can write this macro by going in the Visual Basic Editor of Microsoft Word. Needless to say, both the strings should have equal number of values and obviously the sequence of the values does matter. Each item in this list will be replaced by the corresponding value given in StrNew string. In this macro program, the comma separated values in StrOld are the items to be replaced. Replacement.Text = Split(StrNew, ',')(i) For multiple find and replace, you can use a module like given below (I found it on Internet): Sub MultiReplace()ĭim RngFind As Range, RngTxt As Range, i As Longįor i = 0 To UBound(Split(StrOld, ',')) All you need is to write a macro and then keep running it on the target documents. Well, the answer has to involve a macro! Several tasks can be executed in any MS Word document by the way of macros.Ī macro is a set of several commands put together in a particular sequence.
#Microsoft word find and replace multiple documents how to
Now the question was how to do multiple find and replace operations on one click. I often use Find and Replace facility of MS Word. So, I thought it would be great if I could run several find and replace commands in one go. And that’s what I do! But there are some commonly occurring mistakes which I have to repeatedly correcting in various documents. In documents that I handle, all pieces of the text invariably need editing. Nowadays, I am working with a lot of Unicode text in MS-Word.